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Help Center › Admin screens, field by field › Job card and job costing fields
Job card and job costing fields
The Job card on a signed quote (actual costs, photos, public profile tick), crew and time changes, and the Field work job-costing settings.
On this page
Contractor Hub → Jobs (signed work and job costing) → open a job, or open a signed quote. The Job card appears on the quote after it is signed. Crew and time changes are in Field work. Cost settings are in Field work → Settings (owner only).
A job is a signed quote. You record what you really spent so VisionScaper can compare it with the estimate and show actual gross profit. The job status itself is changed with the status-line button at the top, not on this card.
Before you start
- Your labor rate and overhead % come from Settings → Costs and markups (placeholders until you set them).
Fields
Job card (signed quote)
| Field (exact label) | What it does for VisionScaper | What to enter and example | Default / notes |
|---|---|---|---|
Materials $ (actuals.material) |
Actual material spend so far. The card shows the estimate beside it. | Total dollars, e.g. 1450. | 0 |
Crew hours (actuals.labor_hours) |
Actual labor hours; multiplied by your labor rate for cost. | Hours, e.g. 32. | 0 |
Equipment $ (actuals.equipment) |
Actual equipment cost. | Dollars. | 0 |
Subcontractors $ (actuals.sub) |
Actual subcontractor cost. | Dollars. | 0 |
Disposal & delivery $ (actuals.disposal) |
Actual dump and delivery cost. | Dollars. | 0 |
Other $ (actuals.other) |
Anything else. No estimate is shown for it. | Dollars. | 0 |
| Actual cost totals (read-only) | Estimated cost, Actual cost so far (includes your overhead %), Variance (red when over), Actual gross profit with percent (red under 25%), Hours est / actual. | Nothing to enter. | |
Finished photos / Add photo (job.photos) |
Pictures of the finished job; the x button removes one. | Add after pictures. | |
Show this job (design + finished photo) on my public profile (job.showcase) |
Includes the job in your public contractor profile showcase. | Tick only if the customer is fine with it. | Off |
| Save job | Saves actuals, photos and the showcase tick. | ||
| Ask for a review | Starts a review request for this customer. | ||
| Schedule a visit | Opens the visit form. |
Field work: Crew & time on a job
| Field (exact label) | What it does for VisionScaper | What to enter and example | Default / notes |
|---|---|---|---|
Crew chips (Save crew) (emps) |
Choose who works this visit; they are told when you press Save crew. | Tap names to toggle. | |
Change the time: Start / End (start, end) |
Moves the job. | Pick new start and end. | Current times |
Tell the customer (Change the time) (notify) |
Also notifies the customer of the move. Assigned employees are always told. | Off | |
| Move job | Saves the new time. |
Field work > Settings > Jobs and Job costing (owner only)
| Field (exact label) | What it does for VisionScaper | What to enter and example | Default / notes |
|---|---|---|---|
A job is “late” after (minutes) (overdue_minutes) |
How long after its start time an unstarted job counts as late. | Minutes. | 30 |
Crew-finished jobs wait for a manager’s approval (require_approval) |
Finished jobs need approval. | Off | |
A “before” photo is required to finish a job (require_before) |
Crew cannot finish without a before photo. | Off | |
An “after” photo is required to finish a job (require_after) |
Same for after. | Off | |
Count materials (materials_basis) |
Whether job cost counts materials used or bought. | Pick one. Choices: Used on the job; Bought for the job. | Used on the job |
Show an overhead allocation (include_overhead) |
Adds your overhead % as a line in job cost. | Off | |
Warn when labor passes the estimate by (%) (over_budget_pct) |
Alert threshold for hours over estimate. | Percent. | 10 |
Your own cost per hour ($) (owner cost_rate) |
Cost rate for hours you work. Blank uses the company labor rate. | e.g. 45.00. | Blank |
| Save settings | Saves the Field work settings (also the time, alerts and activity settings on that screen). |
Steps
- Open the signed job and scroll to the Job card.
- Under Job costing – actual costs type each actual as you learn it.
- Watch the Variance and Actual gross profit.
- Add Finished photos; tick the showcase box if allowed.
- Press Save job.
- To reassign crew or move the time, use Field work → job → Crew & time.
- Owners: set the late rule, photo rules and over-budget % in Field work → Settings and press Save settings.
If something goes wrong
- If Save job fails with a message, it was refused by the website; nothing is saved.
- The status on the card cannot be edited. Use the button on the status line at the top.