Landscaping marketing automation, with you in control
Email and text campaigns, follow-up automations, review requests and an AI assistant that suggests who to contact and writes the message. Your rules decide what goes out and when.
Texting and AI features depend on your plan and setup. In the US, texting needs carrier registration first.
Campaigns to the right customers
A campaign is one message to a group of customers by email, text, both, or text where allowed and email otherwise. Start from a template: seasonal service, newsletter, last few openings, win-back offer, referral program, maintenance plan or a thank-you note.
The audience builds live from your own records, with no exports. Filter by customer stage, services they had, last job, spend, town, tags, open estimates and rating. A line tells you how many will get it, how many are reachable by email and text, and who is left out and why, such as no consent or an opt-out. Build from your customer list.
- Send now, at a set time, at a time suited to each person, or spread over up to 14 days.
- Test two versions on part of your list and let the winner go to the rest.
- Send yourself a test and preview before you approve.
- Afterward see sent, opened, clicked, replied, estimates, booked and collected.
Automations for follow-ups, seasonal reminders and win-backs
| Automation | Starts when |
|---|---|
| New leads: instant reply and follow-up | A new lead arrives from your website, a text or a missed call and nobody has contacted them |
| Estimate follow-up | A proposal was sent or viewed two or more days ago and is not signed |
| Win back lost and expired estimates | A proposal expired or was declined 1 to 12 months ago |
| Review requests | A job is done, an invoice is paid, or every few maintenance visits |
| Referral asks | 2 weeks to 6 months after a job, for 4 and 5 star or repeat customers |
| Seasonal service reminders | A service’s season opens, for last year’s customers |
| Reactivate inactive customers | No work in the inactive period (12 months unless you change it) |
| Upsells and cross-sells | One service naturally leads to another, such as patio to lighting |
Each automation stops by itself when the customer replies or books. You can turn steps off, change the wait in days, pick the channel and edit the wording. Each card shows how many are in progress, sent in 90 days, the response rate and bookings.
The AI assistant suggests, you approve
Ask the assistant a question such as who to contact this week, or plan a campaign for the service in season. It reads your leads, estimates, jobs, invoices and messages and answers with ready-to-run actions.
Choose how much it does on its own. In Ask me first mode, messages it prepares wait in Approvals for one tap, and anything not approved in 7 days is dropped. New-lead replies and review requests still go right away. In Autopilot mode it sends within your rules for consent, frequency and sending hours.
The AI writes only from facts and offers you have saved, and never invents prices, discounts, dates or guarantees. A text from an AI helper never claims to be a person. Missed calls can start the new-lead automation, and the AI receptionist can answer calls once it is set up. AI writing needs the AI service key to be set up and has a daily limit.
Ask for reviews and draft replies with AI
Review requests
Ask when a job is done or the final invoice is paid, after a wait you choose, with one reminder if they do not answer. Customers rate first, then happy ones go to your Google or Facebook page. Anyone unhappy can send private feedback, and you can be alerted right away about 3 stars or less.
Ask anyone, any time
A button on every customer, job, paid invoice and appointment sends a request now. Copy your public review link or print a QR code for invoices and trucks.
AI-drafted replies
Paste a review and get a reply in your voice. It never promises refunds or fixes. You approve it, copy it and post it yourself, because VisionScaper does not post to review sites.
Results
Follow messages through to estimates, booked jobs and money collected over 30 days, 90 days or 12 months.
Postcards with tracked QR codes
- Set up once Add a return address and your own account with the print-and-mail company, then set spending limits.
- Choose who gets a card Pick customer groups, towns and time since their last job. Your do-not-mail list is left out.
- Design the card Pick a seasonal design, edit the headline and offer, and point the QR code at the page you choose.
- Approve the exact total Nothing is ordered until you approve the cost, then there is a cancel window before printing. You can watch scans and delivery.
Safety checks and sending limits
| Check or limit | What it does |
|---|---|
| Opt-outs | A text STOP ends all marketing texts. An email unsubscribe ends marketing email. |
| Consent | Marketing texts need consent on file. See consent and texting rules. |
| Frequency | You set the most marketing messages per customer per week and month, and the hours between them. |
| Sending hours | You set the days and hours marketing goes out. Texts are judged by the customer’s local time. |
| Carrier registration | In the US, you complete Get ready to text before texting at scale. |
| Pause | One switch pauses all marketing. A message that breaks a rule waits until it is allowed. |
Questions about landscaping marketing
In Ask me first mode your approval comes first, except new-lead replies and review requests, which still go right away. In Autopilot it sends within the limits you set. You can change the mode for each automation.
No. Marketing texts need consent on file and a customer who has not opted out. The audience line shows who is left out and why.
No. It drafts the words. You approve, copy and post them yourself.
No. You can write campaigns and automations yourself. The AI writer and assistant are optional.
Our landscaping business guides cover seasonal timing and follow-up.
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Let follow-up run itself, on your terms
Start your free trial, set up one automation and see where each message waits for your OK.