The Team tab is where you build your list of people.

Field work → Team. You need the right to manage employees. A simpler list also exists at Settings → Crew & hours.

1. Open Field work → Team and tap + Add employee.
2. Fill in Name.
3. Add Contact: an email or mobile number for crew sheets and schedule texts.
4. Set Crew by typing a crew name such as “Crew A”. People in the same crew name work together.
5. Pick a Role: Crew, Crew leader or Manager. Only the owner can make managers.
6. Enter VisionScaper account (to use My work). This is their sign-in email. They sign up for a free VisionScaper account with it, then open My work.
7. Set Availability: tap the days they work, then From and To times.
8. Add + Add time off with a first and last day and a note.
9. If you can see money, set Internal cost per hour ($). It covers wage, taxes and insurance, is used for job costing and is never shown to the employee. Leave it blank to use the company rate from Settings → Costs.
10. Tap Add employee.

• Tap a person to edit.
• Untick Active when someone leaves. History is kept.
• Remove from the list keeps anyone with time or jobs on record as a former employee.

At the bottom, Phones signed in lists each phone with the person, platform and last-used time. Tap Sign out on a lost or shared phone. The app stops working on it at once. Switching an employee off also ends their access.

• The card shows your plan’s counts of field employees and crews when your plan limits them. The numbers depend on your plan.
• The owner does not count as a field employee.

• They cannot see jobs. Check the account email matches exactly and the job is assigned to them.
• Cost shows as “company rate”. That means the person’s own rate is blank.

• Assign crew and use suggested times
• Private notes on each employee
• Review and approve hours worked